
			CINP Board Meeting Agenda

			      Sept 5, 2017
            13:00 Atl/12:00 East/11:00 MB/10:00 SK&AB/09:00 BC

   CALL-IN INSTRUCTIONS:
   We will use the TRIUMF phone conferencing system for this meeting.

   Dial: 1-866-687-5336
   Enter Participant code 0668544#
   GH will enter the moderator code to start the conference

   TRIUMF needs the line again at 11:00 PDT so we need to be done by then 
   (should not be a problem)

1. Approval of Agenda

2. Approval of Minutes of May 28/17

3. Finance Report (Iris)
   a) financial updates
   b) 2017 member invoices

4. Item following from AGM in Kingston
   a) Policy on late reimbursement claims

      Proposed Policy: unclaimed awards (e.g. Student Conference  Travel 
      Awards, URS, etc.) expire 3 months after the completion of the relevant 
      activity (conference travel, student scholarship, etc.) unless 
      explicit written permission from CINP for an extension has been 
      obtained.

5. Executive Director Report (Garth)
   a) Canadian Undergraduate Physics Conference
      - GH proposes 4 student travel assistantships at $500/each as per
        preliminary budget last spring
          - conference date is Oct 20-24, at Carleton
          - last year we awarded 3x$500 as we did not have 4 applicants for
	    CUPC at Dalhousie
          - need a motion to approve
          - need members for selection committee
   b) Conference Sponsorship Requests
      - Carleton CUPC 2017 request for $1500
   c) Membership
      New Application:
        137 - GF Grinyer
      Discontinue:
        009 - Lothar Buchmann
      Associate Member renewals:
        July, 2017 - 11 members to be reviewed at next meeting
      Discussion regarding potential new Institutional Members
   d) ICFA Conference Invitation
   e) Updates on Context Document Update and Fundamental Science Review
   f) Upcoming Newsletter

6. News from TRIUMF (Jens and/or Iris)

7. Other Business

8. Approximate date of next meeting

9. Adjourn
