
			CINP Board Meeting Agenda

			      May 5, 2017
             13:00 Atl/12:00 East/11:00 MB/10:00SK&AB/09:00 BC

   CALL-IN INSTRUCTIONS:
   TRIUMF teleconferencing system
   Dial: 1-866-687-5336
   Enter Participant code 0668544 followed by the # key


1. Approval of Agenda

2. Approval of Minutes from Feb 13/17 Board meeting and March 31/17 E-vote

3. Finance Report - Bacca

a) need a motion to approve the FY16 financial statements to be presented
   at the Institutional Members meeting on May 11.
b) in accordance with the Financial Review policy approved by the Board on
   Sept 9, 2016, need a motion to recommend to the Instutional Members to
   waive the financial review engagement for fiscal year 2017.

  The proposed text of the motion is taken from the policy document:

  The Not-For-Profit Corporations (NFP) Act requires members of a corporation
  to appoint a public accountant at the annual meeting. For soliciting
  corporations with gross annual revenues equal to or less than $50,000, the
  default financial review specified by the NFP Act is a "Financial Review
  engagement". Members may also decide, by unanimous vote to not appoint a
  public accountant, or vote to conduct a full audit. Further information at:
  https://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs04965.html

  At its May 5, 2017 meeting, the CINP Board voted to recommend to the
  Institutional Members that the financial review engagement be waived this
  year. The Board's intention is to have an review approximately every five
  years, as a way to optimize the use of the CINP's Internal Funds while
  minimizing risk. The last review (a full audit for FY08 -14 inclusive) was
  completed by Collins Barrow on June 9, 2016. Copies are available at
  www.cinp.ca under the Governance tab.  Motions to waive the financial
  review were previously passed by the institutional members for FY15, 16. 
  The new motion would apply to FY17.

4. Appointment of new Treasurer

5. Executive Director Report - Garth

a) Membership
     135 - Daniel Lascar (Associate)
     136 - Annika Lennarz (Associate)
     Update from University of Calgary on Institutional Membership
b) Conference Support Applications
     nEDM2017 - Challenges of the world wide experimental search for the
                electric dipole moment of the neutron
     ARIS2017 - supplemental request
c) Travel request from W. van Oers for IUPAP WG.9 meeting 
d) Update on 2017 Undergraduate Research Scholarship (URS) competition
e) Update regarding CINP events at CAP Congress

6. News from TRIUMF
   - Jens sends his regrets.

7. Other Business

8. Date of Next Meeting

   - Sunday, May 28 in Kingston
   - Room: TBA
   - Time: After supper, about 7pm EDT (what time works best for people?)
   - Does anyone intend to join via Skype?

9. Adjourn
