
			CINP Board Meeting Agenda

			      Sept 24, 2018
            14:00 Atl/13:00 East/12:00 MB/11:00 SK&AB/10:00 BC

   CALL-IN INSTRUCTIONS:
   We will use the TRIUMF phone conferencing system for this meeting.

   Dial: 1-866-687-5336
   Enter Participant code 7018767#
   GH will enter the moderator code to start the conference


1. Approval of Agenda

2. Approval of Minutes of June 14/18, including Email vote on June 22

3. Discussion on website hosting options (with Zisis, then he can leave) 

4. Finance Report (Iris)
   a) GH estimate of unallocated grant funds: $9671 
   b) Summary of soliciting vs. non-soliciting discussion from June
      - based on input from Paul Garrett, anticipate we will need an auditor on
        retainer to review some papers but not need any full audits
      - maybe can coordinate with IPP to save costs
   c) Short discussion on streamlined travel award claim procedure
   d) 2018 member invoices

5. Executive Director Report (Garth)
   a) Report on CUPC student award competition
   b) Membership
      New Applications:
        147 - Lucas Darroch
        148 - Derek Harnett
        149 - Stephen Kay
      Associate Member renewals:
        July, 2018 - 10 members contacted, to be reviewed at next meeting
   c) Proposed policy on last minute conference support applications
   d) External consultations
      - input to Tri-Council Draft Research Classification Standard
      - draft input to European Strategy for Particle Physics
      - Canadian contribution to CERN LHC-HL upgrade
   e) Winter Nuclear and Particle Physics Conference
      - 2018: 9 applications to Mt. Tremblant, 6 awarded
        2017: 10 applications to Banff, 6 awarded
      - GH proposes 6 student travel assistantships at $500/each, as per
        preliminary budget last spring
      - need a motion to approve
      - need some volunteers for selection committee
   f) Upcoming Newsletter
      - short report by Snow-Aleksejevs

6. News from TRIUMF (Chris)

7. Approximate date of next meeting

8. Other Business

9. Adjourn
