
			CINP Board Meeting Agenda

			      Jan 21, 2019
                14:30 Atl/13:30 East/12:30 MB&SK/10:30 BC

   CALL-IN INSTRUCTIONS:
   We will use the TRIUMF phone conferencing system for this meeting.

   Dial: 1-866-687-5336
   Enter Participant code 7018767 followed by the # key
   Garth will enter the moderator code 

1. Approval of Agenda

2. Approval of Minutes
   - Nov 22/18 (including also E-vote to support Theory Canada)

3. Finance Report (Iris)
   a) status of NSERC account and projection to March 31, 2019
   b) update of member invoices paid to date

4. Executive Director Report (Garth)
   a) Proposed budget for FY19

   b) update on Treasurer search
      - ID will continue until the end of this MRS grant period.
      - new treasurer would work with GH on new MRS grant application this
        fall, and assume full duties upon beginning of new grant on Apr 1, 2020
      - need to discuss length of appointment

   c) Undergraduate Research Scholarships (URS)
      - last year we funded 5 scholarships (5*$4000=$20k) and 3 travel 
        supplements (up to 3*$1300=$3.9k)
      - supervisor required to supplement to a total stipend not less than
        $8000
      - last year's application deadline was Monday, March 5
      - need a motion to approve
      - need members for selection committee

   d) 5-Year Renewal of SWG Chairs
      - this begins our preparations for the next LRP, as GH and the SWG Chairs
        are responsible for gathering input and preparing the CINP Brief

   e) Membership

      New Applications
      152 - Daniel Yates (Associate)

      Upgrade from Associate to Faculty Membership:
      128 - Liliana Caballero, Guelph

      Associate Member Renewals
      082 - Ryan Dunlop, Guelph
      083 - Badamsambuu Jigmeddori, Guelph
      084 - Alejandra Diaz-Varela, Guelph

      Associate Member Deletions
      (left field)
      085 - James Wong, Guelph
      086 - Greg Demand, Guelph
      089 - Anthony Fradette, Victoria
      (left Canada for faculty position abroad)
      126 - Jenna Smith, TRIUMF

   f) Other News
      - update on WNPPC student travel awards competition
      - SAPES Large Projects Day: Feb 27, followed by meetings in Ottawa on Feb
        28.
      - GH representing CINP on AstroParticle Community Planning Steering
        Committee (SNOLab and Art McDonald Institute)
      - GH unable to attend ACOT meeting Apr 8,9 due to a conflict.  Is a Board
        member interested in representing CINP as a non-voting community
        observer?

5. News from TRIUMF (Chris)

6. Other Business
   - update on website migration to Vancouver ?

7. Approximate date of next meeting

8. Adjourn
