
                        CINP Board Meeting Agenda

                               May 2, 2019
             13:00 Atl/12:00 East/11:00 MB/10:00SK&AB/09:00 BC

   CALL-IN INSTRUCTIONS:
   TRIUMF teleconferencing system
   Dial-in Number US/Canada: 1.866.687.5336
   Participant passcode: 7018767#
   (GH will enter the moderator passcode to start the meeting)

1. Approval of Agenda

2. Approval of Minutes
   - Jan 21/19

3. Finance Report (Iris)
   a) FY18 year end and current status of accounts
   b) Update on tax and other issues with Shirley Reeve
   c) Need a motion to approve the FY18 financial statements to be presented
      at the Institutional Members meeting on May 10.
   d) Discussion on financial review engagement for FY19.
      - It would be reasonable to have the review at the end of Iris' term as
        Treasurer, this coming winter.

   The following text is taken from the Financial Review policy approved by the
   Board on Sept 9, 2016:

  The Not-For-Profit Corporations (NFP) Act requires members of a corporation
  to appoint a public accountant at the annual meeting. For soliciting
  corporations with gross annual revenues equal to or less than $50,000, the
  default financial review specified by the NFP Act is a "Financial Review
  engagement". Members may also decide, by unanimous vote to not appoint a
  public accountant, or vote to conduct a full audit. Further information at:
  https://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs04965.html

  The Board's intention is to have an review approximately every five
  years, as a way to optimize the use of the CINP's Internal Funds while
  minimizing risk. The last review (a full audit for FY08 -14 inclusive) was
  completed by Collins Barrow on June 9, 2016. Copies are available at
  www.cinp.ca under the Governance tab.

4. Executive Director Report (Garth)
   a) New Memberships
      153- Aimee Bell
   b) Conference Support Applications
      - International Conf on the Stopping and Manipulation of Ions (SMI2019)
   c) WNPPC Student Travel awards competition summary
   d) Undergraduate Research Scholarships competition summary
   e) SWG Review Update
      - renewal of SWG Chairs for 5-year term ending in 2024
           Fundamental Symmetries -- Gerald Gwinner (Manitoba)
           Nuclear Astrophysics -- Iris Dillmann (TRIUMF)
           Nuclear Education & Training -- Juliette Mammei (Manitoba)
           Nuclear Structure -- Adam Garnsworthy (TRIUMF)
           QCD/Hadrons -- Sveltana Barkanova (Memorial)
      - Terms of Reference update (suggest to defer final vote until June)
   f) Chair for Institutional Members meeting
   g) CINP events at CAP Congress
    
5. News from TRIUMF (Chris)

6. Other Business

7. Date of Next Meeting (during CAP Congress @ SFU)
    - Thursday, June 6 at 07:30, breakfast to be provided.
    - Room: TBA
    - Does anyone intend to join remotely?
    - this is the first meeting of the new Board after the election.  
      Incoming and outgoing members are invited, SWG Chairs and Institutional
      Delegates typically invited as observers.

8. Adjourn
