
                      CINP Board Meeting Agenda

                             Jan 13, 2020
                14:00 Atl/13:00 East/12:00 MB&SK/10:00 BC

   CALL-IN INSTRUCTIONS:
   We will use the TRIUMF phone conferencing system for this meeting.

   Dial: 1-866-687-5336
   Enter Participant code 7018767 followed by the # key
   Garth will enter the moderator code 

1. Approval of Agenda

2. Approval of Minutes
   - Sep 19/19 (including also Nov 25 E-vote on Financial Review)

3. Finance Report (Iris)
   a) status of NSERC account and projection to March 31, 2020
   b) update of member invoices paid to date

4. Executive Director Report (Garth)
   a) update on Financial Review
      - FY2015-16 draft documents from CPA require Board approval, final
        signatures will be later
      - what would be an appropriate gift amount for Shirley?  Who will buy?

   Iris and Greg can sign off at this point, if they wish

   b) Membership

      New Applications
      161 - Wouter Deconinck
      162 - Alireza Talebitaher (Associate)
      163 - Jonas Refsgaard (Associate)
      164 - Kevin Ortner (Associate)
      165 - Nastaran Saei (Associate)
      166 - Kushal Kapoor (Associate)

      Associate 3 year Renewal
      029 - Jean Barrette
      043 - George Lolos

   c) Conference Support Applications
      - WNPPC 2020 Student Prizes
      - International Conference on Technology and Instrumentation in Particle
        Physics (TIPP) 2020
   
   d) Update on Subatomic Physics Long Range Plan preparations

   e) Letter to Danika Goosney
      - at the last Board meeting, I was asked to reply to Danika Goosney's
        letter to Mike Roney and I of Sept 3, and specifically to indicate:
	  - the pressure on the SAP envelope remains
          - we want transparency in how new funds are allocated
          - we want to incorporate SAPES into the reallocation formula in a more
            formal manner
          - RTI are important
      - After a lot of iterations on the letter between Mike Roney and I, the
        letter was finally sent to her on Jan 9.

   f) Undergraduate Research Scholarships (URS)
      - in the NSERC-MRS grant application we proposed a significant increase
        - 2019: we funded 5 scholarships (5*$4000=$20k) and 2 travel 
                supplements (up to 3*$1300=$3.9k)
                supervisor required to supplement at least $4k
                application deadline was Friday, March 1
		announcements to recipients on March 25
        - 2020: proposed 7*$5000=$35k and up to 4*$1350=$5.4k travel supp
                supervisor required supplement not stated, but assumed to be at
                least $4k

      - given we do not yet know the status of the grant renewal, what should
        we do?
        - the rationale for an increase from $4k to $5k is clear, given that
          a $4k+4k=$8k amount is below minimum wage in some provinces
	- maybe we say that we will offer 5*$5k on March 23, and if the grant
          renewal goes well, we will offer 2 more once we know the grant?
	- if so, I could also mention this to SAPES at Large Projects Day,
          hoping it will pressure them to give us the increase?

      - need a motion to approve
      - need members for selection committee

   g) Other News
      - SAPES Large Projects Day: Mar 1, followed by meetings in Ottawa on Mar 2
      - TRIUMF ACOT Meeting: Apr 23-24
      - update on WNPPC student travel awards competition

5. News from TRIUMF (Chris?)

6. Other Business

7. Approximate date of next meeting
   - it will be good to have a meeting shortly before Large Project Day, to 
     discuss the CINP presentation on our MRS proposal, and our answers to any
     questions asked in advance by SAPES
   - we will definitely need a 2nd meeting to discuss proposed budget for FY20,
     and plan for next 5 years, as soon as possible after the NSERC results are
     announced
     
8. Adjourn
