
			CINP Board Meeting Minutes

			      Jun 09, 2021
                12:00 Atl/11:00 East/10:00 MB/10:00 SK/9:00 BC

https://uregina-ca.zoom.us/j/97403170636?pwd=UGd0b1pZVlJGSXdSYUJIWEJTaFU1UT09

Present: Ritu Kanungo, Gwen Grinyer, Sangyong Jeon, Jeff Martin, Chris Ruiz
   Garth Huber, Greg Hackman
Absent: Michael Gericke

1. Approval of Agenda

Approved by consensus

2. Approval of Minutes of 2021-May-14

Moved by JM
Seconded by RK

3. Appointment of Officers for 2021-22:

   - Officers to be appointed from the Board: President, Vice-President,
     Secretary

Secretary: SJ 
Vice-President: JM 
President: RK
All are willing to continue one more year.

RK: If anyone needs a letter of support for promotions, etc., let RK know.

Moved by CR
Seconded by GG

   - Board representative to the J.Sci. Evaluation Committee (the other two
     members are the Exec.Dir. and the Chair of the Education SWG)
     - Chris Ruiz served in this capacity in 2019-20, 2020-21, the committee
       did not meet in 2020-21

CR is willing to continue one more year.
We will also need a board representative in the Grad Fellowship Selection
Committee later.

4. Finance Report (Greg)

Nothing has changed since last board meeting.
Invoices are going out soon. Institutional representatives, including new
  members from Memorial and SFU, should be alerted.
For Memorial, Svetlana wants to give the invoice to her Vice-president before
  he leaves for Regina.
JM and Russ Mammei should be CC'ed when the Winnipeg invoice is sent. 

GHa will send GHu documents for the last year's audit soon. GHu will then
  contact the accounting firm Dudley and Co.

5. Executive Director Report (Garth)

Alexandros Gezerlis (Guelph) is the Nuclear Theory working group chair.
He was the sole nominee. Jason Holt at the end did not stand.

Matthew Pearson (172) no longer at TRIUMF.
We will deal with this and other membership updates in the Fall meeting.

6. Tentative dates for next meeting
   - Typically this would be late August or early September

Because of the CUPC schedule (most likely virtual), it will more likely be
early September.

7. Other business

GHu: No one is interested in being interviewed by Planet Fantastic.

TRIUMF update:
CR: Theory division hired Nicole Vassh. She is a Nuclear Astrophysics theorist
  who specializes in calculations related to nuclear synthesis through neutron
  capture.

8. Adjourn

Adjourned at 12:32 

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E-vote on July 9-11

Motion: Sponsor CUPC-2021 at the Platinum level for $1000.
Moved: Jeff Martin/Sangyong Jeon
4 votes in favor, 0 votes against

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E-vote on Aug 16

Motion: to support the "CSQCD IX: From RHIC to Astrophysics, probing the
quark-gluon plasma" conference, at the level of $3.3k.  The funds cannot be
used to support invited speaker travel or registration.  Within this
restriction, the use of funds is open to the organizers, with our preference
being for the support of graduate student and PDF participation in the
conference.

Motion: Gwen Grinyer/Sangyong Jeon
5 votes in favor, 0 votes against

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E-vote on Nov 15

Motion: to approve the 2020-21 financial statements prepared by Dudle & 
Company.

Motion: Rituparna Kanungo/Jeff Martin
4 votes in favor, 0 votes against
