
			CINP Board Meeting Agenda

			      Jan 17, 2022
                13:00 Atl/12:00 East/11:00 MB&SK/9:00 BC

CALL-IN INSTRUCTIONS:

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Meeting ID: 922 4970 0122
Passcode: 621543

1. Approval of Agenda

2. Approval of Minutes of June 9/21
   - including E-votes:
      July 9-11: sponsor CUPC-2021 for $1000   
      Aug 16: approve CSQCD-IX conference request for $3300
      Nov 15: approve 2020-21 audited financial statements

3. Finance Report (Greg)
   a) status of NSERC account and projection to March 31, 2022
   b) update on member invoices paid to date

4. Executive Director Report (Garth)
   a) WNPPC student prizes (FY21 expense)
      - since the meeting is virtual yet again, propose we do the same as last
        year, which was 4x$500 prizes, under the following conditions:
        1) The CINP student prizes must be awarded only to students supervised
           by CINP members.
        2) A maximum of four student prizes can be awarded, at the discretion
           of the committee (of which CINP Board Member Gwen Grinyer is a
           member), depending on the number of eligible students and the
           quality of their presentations.

   b) Proposed budget for FY22 and projection through FY24

   c) Undergraduate Research Scholarships URS (FY22 expense)
      - propose 6x$5k=$30k scholarships, same as last year
      - to this add possibly another $5.6k for travel supplements
      - propose an application deadline of Monday, Feb 28
      - need a motion to approve
      - need 1 member for selection committee

   d) Graduate Fellowship GF (FY22 expense)
     - last year we had a single $12k fellowship, to be supplemented by the
       home institution to a value of not less than $32k
     - given the strong response (14 applications, of which 8 could have easily
       qualified for the followship), and also given our strong budgetary
       position, propose two fellowships at $12k each (each to be supplemented
       to $32k total)
     - propose a deadline of Monday, March 28
     - need a motion to approve
     - need 1 member for selection committee

     - question for discussion:
       - given the strong uptake, and that only 2 fellowships are available,
         should there be a limit of only one application per supervisor?  This
         was recommended by last year's selection committee.
       - also note that the 2021 recipient, Jessica Churchill, is allowed to
         re-apply up to one more time.  Renewal of the fellowship, however, is
         not automatic.

   e) Membership

      New Applications
      194 - Tammy Zidar (Guelph)
      195 - Mark Boland (U.Sask)
      196 - Divyang Prajapati (Saint Mary's)
      197 - Love Preet (Regina)
      198 - Mukhwinder Singh (Saint Mary's)
      199 - Stjepan Oresic (Regina)
      200 - Azizah Mahmoud (Regina)
      201 - Nikhil Nikhil (Saint Mary's)

      Associate Member Renewals
      080 - Evan Rand (CNL)

      Associate Member Deletions
      082 - Ryan Dunlop (formerly Guelph)
      084 - Alejandra Diaz-Varela (formerly Guelph)
      145 - Yan Li (formerly McGill)
      163 - Jonas Refsgaard (formerly TRIUMF)

   f) Institutional Membership
      - discussion re. Calgary

   g) Other News
      - plan for CINP sessions at CAP Congress
      - Update from Carleton/Winnipeg/UVic MRS Board
      - Update re. NDRIO (now called Digital Research Alliance of Canada)

5. News from TRIUMF (Chris)

6. Other Business

7. Approximate date of next meeting

8. Adjourn
