
                        CINP Board Meeting Minutes
                               June 9, 2022
              7:20 Eastern @ McMaster University MDCL 2230 

Attendees

In person: Garth Huber, Gwen Grinyer, Jeff Martin, Chris Ruiz, Michael Gericke 
Remote: Ritu Kanungo, Thomas Brunner, Sangyong Jeon
In person observers: Zisis Papandreou, Svetlana Barkanova, Gerald Gwinner
Remote observers: Alex Gezerlis, Russell Mammei

1. Introduction of new Board members and non-voting Observers

2. Approval of Agenda
   - by consensus
   
3. Approval of Minutes of the meeting of 9-May-2022 (taken by Sangyong Jeon)
   - Ruiz/Martin

4. Appointment of Officers for 2021-22
  a) Officers to be appointed from the Board: President, Vice-President,
     Secretary

   - There was a discussion of the responsibilities of the Officers, as given
     in the Bylaws.
   - The following people agreed to serve
     - President: Gwen Grinyer
     - Vice-President: Chris Ruiz
     - Secretary: Thomas Brunner
   - Motion to accept these officers: Kanungo/Martin

  b)  Board representative to the J.Sci. Evaluation Committee (the other two
      members are the Executive Director, and the Chair of the Education &
      Training SWG).
   - Chris agreed to serve again for 2022-23
   - Motion to accept: Kanungo/Martin

5. Executive Director Report (Garth)
  a) Conference support applications
   - Canadian Undergraduate Physics Conference (CUPC)
     GH proposes $1000 for a Silver sponsorship, which is consistent with our
     pre-pandemic support
   - Motion to accept: Ruiz/Grinyer
  
  b) Student travel awards to CUPC
   - Proposed budget is 4x$650 from Board discussion of Jan 17/22
   - Motion to accept: Gericke/Ruiz
   - Selection Committee members:
     - Chris Ruiz, Russell Mammei, GH

  c) Membership
   - 072 – Dilling Transfer from Faculty to Associate
   - 222 – McDonough Faculty Application
   - Motion to accept: Kanungo/Brunner

  d) Update on Institutional Memberships
   - GH gives an update on his communications with Calgary in the last month
   - Barkanova and GH give an update on discussions with Randy Lewis @ York
     - GH will follow up with Randy on this

  e) Signing of Engagement Letter for FY21 audit
   - four Board members signed the document, which Ruiz will give to Greg
     Hackman

6. Tentative dates for next meeting
  - preferred date is before Sept 12, to avoid INPC

7. Discussion with observers
  - Barkanova raises the issue of how SAPES evaluates theory grants.  Will
    follow up with Gezerlis

8. Other business
   - Grinyer and Kanungo thank the outgoing officers for their service

9. Adjourn

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July 19-21:
E-vote to accept the 2021-22 financial statements prepared by Dudley and 
Company LLP.
Motion: Jeff Martin/Chris Ruiz
Four votes in favor recorded by E-mail
