			CINP Board Meeting Agenda

			      Nov 20, 2023
             11:30 Atl/10:30 East/9:30 MB&SK/8:30 AB/7:30 BC

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Meeting ID: 955 3794 5524
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1. Approval of Agenda

2. Approval of Minutes of July 6/23
   - including also E-vote of July 27 on Amended Financial Statements

3. Finance Report (Greg)
   a) status of NSERC account and projection to March 31, 2024
   b) update on member invoices paid to date

   - Greg can sign off at this point if he wishes

4. Executive Director Report (Garth)
   a) Update on CUPC Student Travel Awards

   b) WNPPC Student Travel Awards
        2023: 20 applications to Banff, 13 awarded
        2019: 10 applications to Banff, 6 awarded
        2018: 9 applications to Mt. Tremblant, 6 awarded
        2017: 10 applications to Banff, 6 awarded
      - GH proposes 8 student travel assistantships at $750/each, as per
        preliminary budget last spring, although we perhaps should place a cap
        of 70% success rate if we get too few applications
      - need a motion to approve
      - need some volunteers for selection committee

   c) Conference Support Applications:
      - WNPPC 2024 student prizes
      - CCUWiP 2024
      - AUPAC 2024

   d) Membership
      New Applications:
      234 - Erica Caden
      235 - Jodi Cooley
      236 - Stephen Sekula

      Associate Member 3-Year Renewals:
      029 - Jean Barrette
      097 - Dilli Paudyal
      113 - Jason Park
      155 - Ali Usman
      156 - Varun Neelamana
      158 - Christoper Griffin
      159 - Yukiya Saito
      164 - Kevin Ortner
      169 - Jonathan Zarling
      175 - Andrea Teigelhoefer

      Discontinue:
      043 - George Lolos
      057 - Shelley Page
      123 - Lori Rebenitsch
      162 - Alireza Talebitaher
      165 - Nastaran Saei
      166 - Kushal Kapoor

   e) 5-Year Renewal of SWG Chairs
      - this begins our preparations for the next LRP, as the Executive
        Director and the SWG Chairs are responsible for gathering input and
        preparing the CINP Brief
      - Gerald Gwinner and Iris Dillmann have already expressed their desire to
        not seek another term, I have not yet asked the plans of the rest

      - Proposed Steps:
        a) contact members to see if their SWG memberships are up to date
        b) review Terms of Reference (ToR) of SWGs, get input from current Chairs
        c) solicit nominations for SWG Chair
        d) hold elections (if multiple nominations, preferred)   Mar-April
        e) Board approval of new ToR and Chairs   May-June

   f) Recent Meetings by GH
      - update from Oct 20 trip to Ottawa
        - CAP asks if we can endorse their Brief to the House Finance Committee
      - ACOT virtual meeting
      - Pan-Canadian MRS Coordination Board

   g) Meetings at CAP Congress
      - Time and Date for Board Meeting (typically Thursday breakfast)
      - Addition of time to CINP+IPP Joint Session for SAP-LRP discussion

   h) SAPES Fall Orientation Meeting and Update of SAP Research Context
   Document
      - the meeting will be on Dec 15

5. Other Business

6. News from TRIUMF (Chris)

7. Approximate date of next meeting

8. Adjourn
