
			CINP Board Meeting Agenda

			      Jan 31, 2024
                14:00 Atl/13:00 East/12:00 MB&SK/10:00 BC

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Passcode: 167495

1. Approval of Agenda

2. Approval of Minutes of November 20/23

3. Finance Report (Greg)
   a) status of NSERC account and projection to March 31, 2024
   b) update on member invoices paid to date

      Greg can sign off any time after this, if he wishes

4. Executive Director Report (Garth)
   a) Institutional Membership
      - University of Calgary

   b) New Membership Applications
      237 - Paul Deguire (Guelph, Assoc)
      238 - Chukman So (TRIUMF)
      239 - Andrea Capra (TRIUMF)
      240 - Georges Azuelos (Montreal)
      241 - Alexander Khramov (BCIT)

   c) Proposed budget for FY24
      - this is our last year on this NSERC grant
      - we will have to submit a new application this fall!

   d) Conference Support applications
      - AUPAC 2024 (fy23 expense)
      - TSI 2024 (fy24 expense)
      - TRISEP 2024 (fy24 expense)

   e) Undergraduate Research Scholarships URS (FY24 expense)
      - last year we increased the amount to 6x$5.5k=$33k scholarships, and
        $3.9k in travel supplements
      - 10 applications were received, 60% success rate, close to the norm
      - propose the same this year, although the travel supplement amount
        depends on what the selected applications had indicated
      - propose an application deadline of Monday, Feb 26
      - need a motion to approve
      - need 1 member for selection committee

   f) Graduate Fellowship GF (FY24 expense)
      - last year we increased the fellowship amount to $12.5k, to be
        supplemented by the supervisor and/or university to a value of not less
        than $32.5k
      - last year: if receive 11 above applications, give out 3 fellowships,
        if 10 or fewer applications, give out 2 fellowships
      - 9 applications were received, so 2 fellowships were awarded
      - given our strong budgetary position, propose fellowships at $13k
        each (each to be supplemented to $33k total), with the same #fellowships
        scheme as last year (2 or 3, depending on #applications)
      - propose a deadline of Monday, March 25
      - need a motion to approve
      - need 1 member for selection committee

   g) Update on WNPPC Student Travel Award competition

   h) SWG review update

   i) CAP Congress schedule update

5. News from TRIUMF

6. Other Business

7. Approximate date of next meeting

8. Adjourn
